Why Virtual Assistants are the need of the hour? The world has become more competitive than ever before. For entrepreneurs and small company owners, the dynamics of the current market present a variety of challenges as well as intriguing opportunities. Companies must concentrate solely on the crucial elements driving the business towards growth to surpass these challenges and make the most out of these opportunities.
Unfortunately, research has suggested that only 20% of a workday is spent on things that are important to the organization, while the other 80% is spent on tasks of little to no value. So the real challenge that companies face is to identify these time-draining tasks and get them done without engaging their in-house employees. To cope with these problems, brands now have the option to hire a virtual assistant who can perform these tasks efficiently and without costing much. But, before you can benefit from a VA, you must understand what tasks you can delegate to them.
Time-draining tasks Virtual Assistants can do for your Business
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Administrative work
Research suggests that, on average, employees spend 552 hours (69 workdays) on administrative or repetitive work in a year. This can cost a huge loss to the growing business looking to allocate productive work to capable employees. The task under the administrative category can include:-
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Calendar management
Calendar management is time-consuming. Moreover, an employee who is capable of better productive work might get tired of such tedious tasks. So it is better to hire a virtual assistant for your business with the right experience in scheduling management.
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Reservations
Booking flights and hotels can be a hassle, especially if you often travel for work. When you engage a VA as a remote personal assistant, they can handle your travel arrangements, including reserving hotel rooms, booking taxis, and even reserving restaurant tables.
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Proofreading
If you do not have a dedicated content editing or proofreading department (due to fluctuating requirements or budget constraints), this task will likely fall to your in-house employees. In such cases, companies should hire a VA for the frequent tasks of checking presentations, white papers, and official letters before the final draft is submitted. Additionally, you will find that such VAs are also skilled in creating outstanding presentations for various in-house and marketing purposes.
2. Data entry
Data entry is one of the most repetitive and monotonous types of work in any organization. There is no point in wasting your time and efforts on data entry work when you can just outsource it to a VA. Virtual assistants’ data input is a common service as they are rapid and inexpensive.
A VA has the latest technology to process all your data efficiently within the stipulated time. A VA can also assist you with document digitization if you have many paper files. They are adept at taking over all of those tiresome yet important jobs from your plate.
3. Virtual Assistants for Managing emails and calls
For the majority of business owners, email is undoubtedly one of the largest time wasters.
Imagine yourself immersed in a task, working diligently when a fresh email notification suddenly appears. You lose momentum when you open the email to check what it entails and if that is of any value to you. Also, you lose productive employee hours when you assign them the same tasks of checking and identifying the utility of incoming emails or calls. Furthermore, research shows that employees need an average of 23 minutes to refocus on the work after checking the mail.
This loss of productivity is not worth it for your business. So you may save hours each week by hiring a virtual assistant for regular email and call fencing.
4. Social Tasks
Whether you own a small or big enterprise, you must send thank you and appreciation notes to your clients, employees, and other stakeholders.
Depending on the size of your clientele and you socializing requirement, this could become a major time-consuming activity.
This is why virtual assistants are an excellent choice when handling activities like creating Christmas cards or sending thank-you messages.
5. Research the trends
The success of your business depends on research, but doing it yourself takes time. Your staff members already have a full schedule. Instead, spend your valuable time on the larger-scale duties that will expand your firm by delegating study to your virtual assistant.
By measuring page insights and examining what themes attract more visitors, your VA may track market trends within your industry and specialty. You might assign your VAs to conduct market research by evaluating, researching, and analyzing. This can save you enough time so that you can review and utilizing the gathered data more profitably.
6. Customer support Virtual Assistants
More than just increasing productivity and efficiency, virtual assistants can carry out extra tasks that are often taken care of by customer service representatives. Any business will inevitably receive complaints, and a successful business will address these concerns with the respect they deserve, no matter how irrational they may be. So employing a virtual assistant for a business is a better decision. A VA may gather consumer information, compile records, and even assist in solving the client’s problem resulting in higher customer satisfaction.
7. Managing invoice
Virtual assistants can manage the necessities for your invoicing and other administrative duties. They can create invoices, handle payments, log payments, and check these records for inaccuracies.
With the help of a virtual assistant,
Firstly, you can create a digital marketing campaign,
Secondly; locate industry-related social networks to join,
thirdly; perform research to find out where your potential customers congregate online, and
Lastly, give online marketing data.
They may also help manage websites that are search engine friendly.
Conclusion
Hiring a virtual assistant may help your organization in several ways. First, you’ll be able to concentrate more on managing your business if you take the time to conduct your homework and select someone trustworthy. Additionally, a VA can provide a new viewpoint and identify chores or places that may have been overlooked.
The ability of a virtual assistant to operate as an independent resource remotely rather than in a real office is also one of the biggest reasons to hire one. In addition, everyone involved gets a lot of freedom in this arrangement.
