Summary: In this article, you will get a complete solution to bulk save Outlook emails as PDF format. So keep reading this article post carefully and know the complete method to save Outlook PST format as PDF with attachments.
A few days before, one of our clients asked a query for Outlook mails to PDF migration. He wanted a solution to perform Outlook emails to PDF conversion with all attachments. We advised him to go with CubexSoft PST to PDF Converter Tool. This software is a best and perfect application for exporting Outlook data file to PDF document file format with all emails, formatting, and attachments on Windows OS and Mac OS without loss of any data. Now, we will explain the step-by-step solution to export Outlook emails to PDF file format.
Why We Require for Conversion of Outlook PST to PDF Format?
Everyone knows that Microsoft Outlook is one of the most widely used and popular email programs. Numerous Outlook user have the need to bulk save Outlook emails as PDF file format. The reasons for importing PST files to PDF in batch are:
- Adobe PDF format are most helpful for printing purpose.
- One can simply view any page of the document.
- These files supports a lot of adaptability and mobility
- PDF file format are very helpful for providing presentations in the government and company sector.
- PDF format is safe and secure to use.
- You can secure PDF files with password protection.
- Most of the devices support PDF file format
- You can used PDF file as legal evidence.
How to Convert Outlook Emails to PDF Documents with Manually Method?
Follow these explained steps and convert Outlook PST data file to PDF format. The manual procedure to perform this task in two steps:
Important Note: Users are always advised to take a backup copy of the PST files. It is because, while executing the conversion procedure to bulk save Outlook emails as PDF format, sometimes the machine gets hanged and corrupt and there are more chances of data loss.
Step 1. Convert Outlook Mailbox to HTML Format
- Open and Run MS Outlook Email Application
- Choose to save as option from the Menu tab
- Then, you will get a new Window screen
- After that, click on file type as tab and opt HTML format
- Now, select for the destination path to save the HTML file and click on the Save button.
Step 2. In this step, Save HTML Files in PDF Format
- Opt HTML File >> Right Click >> Open with MS Word
- After that, go to File >> Save As >> Select File Type as PDF File
- Now, Your PDF file will be open
There are complete solutions to export Outlook PST files to PDF format through Manual techniques.
Limitations of Manual Techniques
The above-explained manual techniques are quite easy if users have a few Outlook data files that are converted to PDF format. But, if you need multiple Outlook PST files convert into PDF format then this method is not capable of multiple files migration. Some limitations and drawbacks are mentioned below:
- Through the manual process, you cannot convert bulk files in a single round process.
- It required complete technical knowledge to perform the manual process.
- It is a time-consuming and very confusing process
- Chances of data loss during the manual process.
- There is a need for MS Outlook installation for the conversion process.
Alternative Method to Bulk Save Outlook Emails as PDF with Attachments
It is the perfect choice for users who need to bulk save Outlook emails as PDF format without any problem. The software offers a simple and easy working step and gives successful conversion results. With the help of this CubexSoft Outlook Converter, your attachments are safe and secure and exported into PDF documents. Different file naming options can be accessible by any user to arrange the database in the best and exact manner. The application keeps all folder structures after the conversion process. Once you need to save multiple outlook PST files as PDF format so you can use the batch mode facility. A very simple user-friendly interface of the tool. All Windows OS, Mac OS, and Outlook versions are compatible to use this application.
Conclusion
Nowadays, most of the users are facing a problem with Microsoft Outlook. That’s why, all users want to know how to bulk save Outlook emails as PDF. Thus, in this article, we have discussed both solutions to figure out how to save PST files to PDF. With the manual and direct solution, users can easily perform the migration from PST files to PDF format. But manual process converts only a few emails to PDF format at once whereas a professional solution i.e. Outlook Export supports bulk migration processing.
